PROCUREMENT SERVICES
Clarifications of Technical Specifications Upon Pre-bid Conference and Posting of Bid Bulletins at PhilGEPS Website
Service Provider: BAC, BAC-TWG, End-users, and BAC Secretariat
Schedule: 8:00 a.m. to 5:00 p.m., Monday to Friday
Clients: End-Users, Prospective Bidders
Fee: None
Processing Time: Two (2) hours and Thirty-Eight (38) minutes
| 1 | Scans the Pre-bid minutes and Bid Bulletin | 5 minutes | Ivan Lemuel R. Villegas Marion Laurence A. Parot | Pre-bid minutes Bid Bulletin | |
| 2 | Posts at the PhilGEPS and BAC websites the approved Pre-bid Minutes and Bid Bulletin | 15 minutes | Rosella A. Villegas Rhea G. Aquino Judith D. Unson Jaybee M. Punzalan |
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| 3 | Facilitates inquiries within the allowed period by the IRR of the prospective bidders after Pre-bid until opening of bids by forwarding the inquiries to the BAC, end-user or TWG |
30 minutes | Rosella A. Villegas Rhea G. Aquino Judith D. Unson Jaybee M. Punzalan | ||
| 4 | Follows up with the end-users all clarifications that were discussed during the pre-bid conference | 10 minutes | Rosella A. Villegas Rhea G. Aquino Judith D. Unson Jaybee M. Punzalan |
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| 5 | Prepares the revised Technical Specifications, if any, within the IRR allowed period. | 30 minutes | Rosella A. Villegas Rhea G. Aquino Judith D. Unson Jaybee M. Punzalan |
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| 6 | Prepares another Bid Bulletin/s for final instructions to the bidders, if needed | 15 minutes | Rosella A. Villegas Rhea G. Aquino Judith D. Unson Jaybee M. Punzalan | ||
| 7 | Approves and signs the Bid Bulletin | 5 minutes | BAC Goods/Regular BAC Research BAC Infrastructure |
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| 8 | Scans the Bid Bulletin/s | 5 minutes | Ivan Lemuel R. Villegas Marion Laurence A. Parot | ||
| 9 | Posts the Bid bulletin and Technical specifications (either the original or revised whichever is applicable) at the PhilGEPS and BAC websites | 5 minutes | Rosella A. Villegas Rhea G. Aquino Judith D. Unson Jaybee M. Punzalan | ||
| 10 | Files the Pre-bid minutes, Bid Bulletin and other revised documents to the corresponding bidding folder | 2 minutes | Gelina A. Zerrudo Jasmin Mary D. Dalena Mercy Gladys S. Cuenca | Signed final copy of pre-bid minutes and attachments | |
| End of transaction | |||||